IDeaS Office Manager (6 Month contract)

Job Locations US-MN-Bloomington
Requisition ID
20043925
Category
IDeaS (a SAS company)
Position Type
Contractor

2020 IDeaS Logo

Smart people. Great clients. A culture that fosters innovation, teamwork and professional enrichment. These are just a few reasons why so many individuals have built long and successful careers with IDeaS. That next individual could be you.

Since 1989, IDeaS has been helping the world’s hospitality businesses maximize their revenue performance. IDeaS Revenue Solutions - a SAS Company, offers industry-leading pricing and revenue management Software, Services, and Consulting to the hospitality and travel industries. We've been called on by industries as far-ranging as parking, airlines, transportation and event ticketing.

Headquartered in Bloomington, MN with our Global Technology center located in Pune, India, IDeaS maintains sales, support and distribution offices in North & South America, the United Kingdom, Europe, the Middle East, Africa, Australia and Asia. No matter what we're working on, our goal is to make revenue management so user-friendly, insightful, and profitable that revenue management professionals wouldn't think of going back to the old way of doing things.

Because of the nature of this position, it will be required to be in the office 5 days a week.

Position Summary

The Office Manager will be the first point of contact to visitors in the office and will oversee daily general office operations to ensure efficiency and productivity.

For this role, you will have the opportunity to…

  • Manage office and kitchen vendor relationships for the procurement of supplies/equipment.
  • Interface with internal and external service providers regarding office and building needs.
  • Serves as point of contact for internal and/or external guests while providing excellent customer service.
  • Order and oversees ordering of office and kitchen equipment and supplies.
  • Maintain kitchen and office supply inventory levels.
  • Collate and distribute mail and ship and receive packages.
  • Answer incoming calls and monitor intercom/security system for visitors.
  • Greet guests in a courteous, friendly manner; determine nature of business and follow up
  • Assurs appropriate telephone and reception coverage for office area; recommend and implement new methods and systems to provide maximum efficiency.
  • Lead Floor Warden team to ensure team members understand the evacuation process and Floor Warden team understands evacuation process to complete 2 evacuation drills/year and ensure team member safety.
  • Liaise with SAS partners to update and understand Business Incident Plan.
  • Coordinate and schedules requests for hardware, office moves, and office equipment, including office installs/repairs/service.
  • Establish and document office procedures; evaluates efficiency of office procedures and makes necessary changes.
  • Provide back-up to Admin team.
  • Handles confidential personnel issues and maintains confidentiality on other appropriate matters.
  • Work on assignments requiring considerable judgment and initiative. Understands implications of work and makes recommendations for solutions.

 Do you qualify? You must have…

  • 6+ years office administration experience
  • Excellent communication and interpersonal skills (written and verbal)
  • Proven ability to understand and carry out general instructions
  • Exceptional organizational skills and ability to multi-task in a fast-paced environment
  • Attention to and interest in detail
  • Intermediate knowledge of MS Office – Excel, Outlook, Word

Preferences for this role include… 

  • Strong level knowledge of Office 365 and Office apps: SharePoint, Teams, Yammer and OneDrive.

Want to stay up to date with IDeaS culture, products and jobs? Follow us on LinkedIn

 

Additional Information:

To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status.

SAS is an equal opportunity employer. All qualified applicants are considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, disability status, protected veteran status or any other characteristic protected by law. Read more: Equal Employment Opportunity is the Law. Also view the supplement EEO is the Law, and the notice Pay Transparency 

Equivalent combination of education, training, and relevant experience may be considered in place of the education requirement stated above.

The level of this position will be determined based on the applicant's education, skills and experience.

Resumes may be considered in the order they are received.

IDeaS/SAS employees performing certain job functions may require access to technology or software subject to export or import regulations. To comply with these regulations, IDeaS/SAS may obtain nationality or citizenship information from applicants for employment. IDeaS/SAS collects this information solely for trade law compliance purposes and does not use it to discriminate unfairly in the hiring process.

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